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Online Accountants UK is a trading name of "Nick Callen Chartered Accountant and Tax Adviser"

Online accounting is the traditional accounting service offered by accountants but taking advantage of the efficiencies that can be obtained by doing it "online" using:

  1. Electronic Email
  2. Online "cloud” accounting systems (such as Xero) which offer online, real time, multi access 24 hour accounting solutions without the need for expensive hardware. No software is purchased or installed. As long as you have access to the internet you can (and anyone else) access and update your accounts in real time for a modest fee of circa £20 per month
  3. Our customised "Easy to Use" free of charge Excel Accounting spreadsheet
  4. Online storage of documents (e.g. accounts, tax returns) in my secure client area
  5. Free online applications such as Dropsend and Dropbox which allow you to send and receive large files electronically and store your files online
  6. Using electronic documents created in products such as Microsoft Excel, Word, Powerpoint and Adobe
  7. Online meetings using webcams, Skype etc
  8. Electronic bank statements
  9. HMRC’s free of charge online fling facilities for VAT returns, Personal, Company and Partnership Tax Returns, PAYE and payroll returns
  10. Companies House free of charge online filing facilities
  11. Free emailed updates of my monthly electronic Newsletter, budget briefings and special reports.
  1. Fast efficient exchange of data - no need to rely on paper and postal deliveries.
  2. "Real time” information - no need to wait for your accountant to send back the accounts so you can update your accounting system as they are done "live and in real time” for all users to see.
  3. No need for expensive hardware or software or software updates.
  4. Data can be updated/accessed anywhere on your PC or smart phone as long as you have an internet connection/phone signal
  5. No paper involved - No need to store paper.
  6. No need to rely on backing up your data.

How it works depends a lot on you and what your expectations / requirements are. Generally the sequence of events would be:

  1. Initial chat with me – this can be over the phone, by email, by webcam or "face-to-face”. Your requirements are discussed and whether I believe we can meet them and, if so, how this would be achieved.
  2. Agree a fee – based on the level of service required, a fee for the next 12 months is agreed which is payable by monthly standing order.
  3. Before carrying out any work I am required to obtain the following from you:
    • A signed Letter of Engagement – this is the "contract” between us and sets out the obligations and duties conditions of both parties
    • Proof of identity e.g. a copy of the photo page of a valid passport
    • Proof of your address – a copy of a recent utility bill
    • Details of your existing accountant, if applicable. As a matter of professional courtesy I am required to write to them.
  4. Timetable - a timetable is agreed of who will do what, and by when, and can be as detailed as required. An example of this might be as follows:
Due date Action By Whom
02/10/2017 All accounting data and reconciled for Sep 2017 You
05/10/2017 Management Accounts and VAT return for Quarter ended 30/09/2017 to be prepared for review by Client Me
15/10/2017 VAT return to be filed Me
30/04/2018 Client to provide all information for 17/18 personal tax return You
01/05/2018 Pre End of Year Tax Planning and Accounts review (Accounts year end 30/06/2018) Me and You
31/05/2018 17/18 Draft Personal Tax return to be prepared for client review Me
15/06/2018 17/18 Personal Tax Return to be filed Me
15/07/2018 Accounts brought up to date for year end 30/06/2018 You
31/07/2018 Draft year End Accounts and Corporate Tax Return prepared for discussing with Client Me
  1. Keeping to the timetable – the timetable is then what drives my service to you. Changes to the timetable are agreed with you.
  2. Keeping in touch – clearly there are times when we may need to contact each other than on the scheduled days. In which case:
    • Contact can be made by phone/email. All calls and emails will be answered within 24 hours, although most are answered immediately
    • There are no hidden charges for answering ongoing queries – if a more detailed answer is required then I will advise how long it will take and an estimate cost for you to confirm whether or not you wish to proceed.

I offer the traditional services that you would expect from your accountant.

How much does it cost?

No two businesses are the same but the basic fee and service are as follows:

Sole Trader
Basic fee £40 +VAT per month		 Partnership
Basic fee £65 +VAT per month		 Limited Company
Basic fee £95 +VAT per month.
Preparation of Accounts Preparation of Accounts Preparation of FULL set and ABBREVIATED Ltd Accounts
Preparation of Partnership Tax Return Preparation of Limited Company CT600 Tax Return
Preparation and filing of Self Assessment Tax Return Preparation and filing of Self Assessment Tax Return for partners Preparation and filing of Self Assessment Tax Return for Director(s)
Pre End of year Tax Planning review Pre End of year Tax Planning review Pre End of year Tax Planning review
Receipt of Monthly "Newsletter” and Autumn Statement and post- Budget reports Receipt of Monthly "News Letter” and Pre and Post budget reports Receipt of Monthly "Newsletter” and Autumn Statement and post- Budget reports
Access to secure "Clients Area” to access all your important documents e.g. copies of Accounts, Tax Returns etc Access to secure "Clients Area” to access all your important documents e.g. copies of Accounts, Tax Returns etc Access to secure "Clients Area” to access all your important documents e.g. copies of Accounts, Tax Returns etc
Free Online and Telephone Advice Free Online and Telephone Advice Free Online and Telephone dsdSUPPORTAdvice

Additional services available are:

  1. Business set-up advice
  2. Preparation of Monthly/Quarterly VAT Returns
  3. Preparation of Monthly/Quarterly Management Accounts
  4. Bookkeeping
  5. Setting up and processing of payrolls, and year end reporting including preparation of P35s P11Ds etc
  6. Tax planning advice.

For further details please visit the services section. For estimated costs for these services please contact me.

Once agreed, fees will be fixed for the next 12 months and are payable in advance by monthly standing order. An invoice will be issued to you at the beginning of each quarter for the next three months’ payments.

Not sure? Why not call anyway for a no-commitment chat. I look forward to hearing from you.

Yes it can!