Online Accountant UK

Who are "Online Accountants Uk"?
What is online accounting?
What are the advantages of "Online Accounting”
How does it work?
What Services do you offer?
How much will it cost?
How do I pay you?
Can I help?
Can it really be that easy?

Who are "Online Accountants UK"?

Online Accountants UK is a trading name of "Nick Callen Chartered Accountant and Tax Adviser"

What is Online Accounting?

Online accounting is the traditional accounting service offered by accountants but taking advantage of the efficiencies that can be obtained by doing it "online" using:

Electronic Email
Online "cloud” accounting systems ( such as Xero) which offer online, real time, multi access 24 hour accounting solutions without the need for expensive hardware. No software is purchased or installed. As long as you have access to the internet you can ( and anyone else) access and update your accounts in real time for a modest fee of circa £20 per month.
Our customised "Easy to Use" free of charge Excel Accounting spreadsheet.
Online storage of documents (e.g. accounts, tax returns) in my secure client area.
Free online applications such as Dropsend and Dropbox which allow you to send and receive large files electronically and store your files online
Using electronic documents created in products such as Microsoft Excel, Word, Powerpoint and Adobe.
Online meetings using webcams, Skype etc.
Electronic bank statements
The Tax Man's free of charge online fiing facilties for VAT returns, Personal, Company and Partnership Tax Returns, PAYE and payroll returns
Companies House free of charge online filing facilties.
Free emailed updates of my Monthly electronic News Letter, budget brieifngs and special reports.

What are the advantages of "Online Accounting”?

Fast efficient exchange of data-no need to rely on paper and postal deliveries.
"Real time” information-No need to wait for your accountant to send back the accounts so you can update your accounting system as they are done "live and in real time” for all users to see..
No need for expensive hardware or software or software updates.
Data can be updated/accessed anywhere on your PC or smart phone as long as you have an internet connection/phone signal
No paper involved-No need to store paper.
No need to rely on backing up your data.

How does it work?

How it works depends a lot on you and what your expectations / requirements are: Generally the sequence of events would be

Initial chat with me- This can be over the phone, by email, by webcam or "face to face”. Your requirements are discussed and whether I believe we can meet them and if so how this would be achieved.
Agree a fee- Based on the level of service required a fee for the next 12 months is agreed whch is payable by monthly standing order
Before carrying out any work I am required to obtain :

From you a signed Letter of Engagement- This is the "contract” between us and sets out the obligations and duties conditions of both parties.
From you proof of identity-e.g. a copy of the photo page of a valid passport
From you proof of your address- A copy of a recent utility bill
Details of your existing accountant , if applicable, as a matter of professional courtesy I am required to write to them.

Timetable- i.e. A timetable is agreed of who will do what and by when and can be as detailed as is required. An example of this might be as follows;

Due date	Action	By Whom
02/10//2010	All accounting data and reconciled for Sep 2010	You
05/10/2010	Management Accounts and VAT return for Quarter ended 30/09/2010 to be prepared for review by Client	Me
15/10/2010	VAT return to be filed	Me
30/04/2011	Client to provide all information for 10/11 personal tax return	You
01/05/2011	Pre End of Year Tax Planning and Accounts review (Accounts year end 30/06/2010)	Me and You
31/05/2011	10/11 Draft Personal Tax return to be prepared for client review	Me
15/06/2011	10/11 Personal Tax Return to be filed	Me
15/07/2011	Accounts brought up to date for year end 30/06/2010	You
31/07/2011	Draft year End Accounts and Corporate Tax Return prepared for discussing with Client	Me

Keeping to the Timetable- The timetable is then what drives my service to you. Changes to the timetable are agreed with you .
Keeping in Touch- Clearly there are times when we may need to contact each other than on the scheduled days. In which case

Contact can be made by phone/email/. All calls and emails will be answered within 24hour s although most are answered immediately
There are no hidden charges for you for answering ongoing queries-if a more detailed answer is required then I will advise how long it will take and an estimate cost for you to confirm whether you wish to proceed or not.

What Services do you offer?

I offer the traditional services that you would expect from your accountant .

How much does it cost?

No two businesses are the same but the basic fee and service are as follows:

Sole Trader Basic fee £35 +VAT per month	Partnership Basic fee £55 +VAT per month	Limited Company Basic fee £85 +VAT per month.
Preparation of Accounts	Preparation of Accounts	Preparation of FULL set and ABBREVIATED Ltd Accounts
	Preparation of Partnership Tax Return	Preparation of Limited Company CT600 Tax Return
Preparation and filing of Self Assessment Tax Return	Preparation and filing of Self Assessment Tax Return for partners	Preparation and filing of Self Assessment Tax Return for Director(s)
Pre End of year Tax Planning review	Pre End of year Tax Planning review	Pre End of year Tax Planning review
Receipt of Monthly "News Letter” and Pre and Post budget reports	Receipt of Monthly "News Letter” and Pre and Post budget reports	Receipt of Monthly "News Letter” and Pre and Post budget reports
Access to secure "Clients Area” to access all your important documents e.g. copies of Accounts, Tax Returns etc	Access to secure "Clients Area” to access all your important documents e.g. copies of Accounts, Tax Returns etc	Access to secure "Clients Area” to access all your important documents e.g. copies of Accounts, Tax Returns etc
Free Online and Telephone Advice	Free Online and Telephone Advice	Free Online and Telephone Advice

Additional Services available are:

Business Set up advice
Preparation of Monthly/Quarterly VAT Returns
Preparation of Monthly/Quarterly Management Accounts
Book keeping
Setting up and processing of payrolls, and year end reporting including preparation of P35.s P11D’s,etc
Tax planning advice

Full details of these can be found on my website www.nickcallen.com

For estimated costs for these services please contact me

How do I pay you?

Fees once agreed will be fixed for the next 12 months and are payable by monthly standing order payable in advance. An invoice will be issued to you at the beginning of each quarter for the next three months payments.

Can I Help?

Can I help? Not sure why not call anyway for a no commitment chat either way. I look forward to hearing from you

Can it really be that easy?

Yes it can!